Every single day we work with files. Some of these files are only useful for a limited period of time, but some contain important information and should be kept for a really long time, if not for ever. Modern storage technologies make long-term storage possible. But while it’s easy to store your files, it’s also important to protect the important ones and make sure they stay secure. In this article we are going to show you how to do it.
Create a System
The key to convenient file storage is creating a system that will help you keep your files organized. When everything is organized, it’s so much easier to find the files you need really quickly. It’s absolutely up to you how to organize your files – you could create folders and sort them by date, by category, by subject or any other way you like. Just make sure your file storage system is easy to navigate and helps you find things quicker.
The key to smart file storage is making sure nothing can happen to your files and they can’t disappear by accident. For that you need to make regular backups of your important files. There are many ways to back up your data, from making a copy on an external hard drive to backing up your files using secure online storage. It’s up to you to choose the method that you like best.
Protect Files with a Password
Everybody has private files, such as bank statements and bills, stored on their computers. There files should never fall into the wrong hands. If they do, you risk becoming a victim of identity theft. The best way to protect your private files is to lock them with a password using encryption software. Doing so will ensure your files stay safe even if your computer gets hacked.
Use a File Shredder
Another thing you should do to protect important files is preventing confidential deleted files from being recovered by anyone. When you delete a file, it’s not really gone and can be easily recovered using basic file recovery software. That’s great if you need to undelete an accidentally delete photo, but it can be disastrous if someone restores files that contain your private information. That’s why you should always use a file shredder to delete confidential files in a secure way.
Following these simple tips will help you store your files efficiently and protect them from prying eyes.